Quick take:

Good customer service means meeting your customers’ needs in a timely, efficient, and pleasant way.

• In retail, that could mean remembering and appreciating repeat customers, forging a local connection with shoppers, putting your product knowledge to good use, and more.
• The best retail systems have customer management features and reporting that provide you with insights that you can incorporate into your sales, marketing, and customer service efforts.

While there are many things that can affect the in-store experience (e.g. products, prices, store environment, etc.) customer service is always going to be one of the top factors that impact how shoppers perceive your brand.

And here’s the good news: when it comes to customer service, you’re in the driver’s seat. 

You may not be able to influence the weather or control your competitors, but the level of service you provide is completely within your control. That’s why you should always be cooking up ways to wow your shoppers.

Now, I understand that this advice can be vague. (What exactly do I mean by “improving the customer service”?). So, to help your concertize the concept, I’ve put together a handful of real-life examples and action steps for taking your retail customer service to the next level.

What is good customer service?

Good customer service means meeting your customers’ needs in a timely, efficient, and pleasant way. Customer service can mean many things, depending on the environment. In retail, it could entail directing shoppers to the right part of the store or assisting them with a product issue.

What are some examples good customer service?

In retail, examples good customer service include remembering and appreciating repeat customers, forging a local connection with shoppers, putting your product knowledge to good use, and more.

Read on below to discover what you can do to level up your customer strategies.

1. The store owner who remembers — and appreciates — repeat customers

Make surprise and delight key components of your customer service and retention strategies. Repeat customers are the best types of shoppers to have and they’re very appreciative of retailers who remember them.

So, make it a point to let your frequent customers know that you’re grateful for their purchases.

One of my favorite examples of this in action comes from T-We Tea, a tea shop in San Francisco. I’ve purchased from them a number of times, and with my previous order, I found a sweet note that read, “OMG, Hi Francesca! So lovely to see your name come up! We miss you dearly up here but know you are always doing epic things!”

It was a lovely gesture and it’s certainly not something I get from other retailers (even the ones I shop with regularly). Because of this, T-We Tea will always be one of my go-to places for loose leaf tea.

Action steps

Take note of your repeat customers – Use a good CRM that lets you record customer details — i.e. contact info, purchase history, and birthday, among other things.

Put that info to good use – Once you have their information, be sure to use customer data to serve shoppers better. For instance, if you see an order from someone who’s already in your database, acknowledge them for the repeat purchase then send a sincere note of gratitude.

Vend Tip

Vend’s customer relationship management tools make it easy to personalize the shopping experience. Build customer profiles, add notes, and track their purchase history, so you can make relevant and timely recommendations.

Learn More

2. The online merchant that sends personalized video message to each new customer

Sending welcome messages to new customers is a common practice in online retail, but here’s something you don’t see every day: a personalized video message thanking the customer for making their first purchase. 

Magic Mind, the maker of the popular productivity drink, is doing just that. When I made my first purchase with the company, I was pleasantly surprised to receive a personalized video message from Rebecca, one of Magic Mind’s team members. 

Not only did she mention me by name, but she took the time to tell me a bit more about the brand and the results that Magic Mind customers have achieved. 

Check it out here. 

Action step

Come up with personalized ways to welcome new customers. Like Magic Mind, you could opt to record personal videos to really make shoppers feel welcome. In some cases, a tailored note or phone call might be a better fit. 

Get creative. See what your competitors are doing to engage new customers, and ensure that your strategy is better. 

3. The online store that proactively addresses shipping issues

When you’r selling online, problems with shipping and delivery issues come with the territory. Between missed deliveries, damaged shipment, and delays, there are a host of problems than could arise.

And while these issues technically aren’t your fault, you are still responsible for the customer experience.

That’s why it’s important to closely track customer orders and ensure that their products get to their hands safely and on time. In the event that something goes wrong, stay ahead of the situation by immediately getting in touch with shoppers (rather than waiting for them to contact you) and aim to rectify the situation.

That’s what the food delivery service Yumble did, when it’s courier was experience delays in delivering the meals. Instead of doing nothing or waiting until the shoppers got in touch, Yumble proactively emailed customers about the problem and even issued a $10 credit to make up for the inconvenience.

Action step

If you’re selling online, come up with a system that enables you to keep an eye out on the status of customer orders and shipments. If anything is amiss, stay ahead of the situation by proactively reaching out to shoppers instead of waiting for them to contact you.

4. The associate who comes up with the perfect greeting

Great customer service starts the moment people walk through your doors. Make an amazing first impression by coming up with a solid greeting for your customers. Avoid cookie-cutter message like “Can I help you?”. Instead, tailor your greeting or grab the opportunity to serve and get to know them better.

A great example of this can be seen in Francesca’s, a clothing boutique chain. I walked into their Los Angeles location, and was immediately acknowledged by the associate. She asked for my name and offered to free up my hands from the shopping bags I was carrying.

Consider doing something similar in your store. Craft your greetings in such a way that every customer feels special.

Action steps

Read our guide on how to greet customers in retail – It’s packed with tips and scripts of what you could say when shoppers walk through your doors. 

Come up with 10 creative ways to greet customers – Already read the post? Brainstorm new customer greetings with your team and start using them in your store!

5. The employees who go out of their way to cheer up a shopper

It a customer looking a bit down? See if you can cheer them up. Sometimes, this can be as simple as smiling at them and giving them a sincere compliment. Other times, you could crack a joke or tell a story to cheer them up. The right approach varies from one customer to the next, so get creative with your approach.

We see this in action at Trader Joe’s, when the employees broke into song and dance to stop a toddler’s tantrum. Check it out below:

Action step

Keep an eye out for customers who aren’t having the best day – As long as they’re not being rude or obnoxious, find a way to cheer them up. 

6. The retailer who finds a way around stockouts

While the best way to deal with out-of-stocks is to avoid them altogether, you can turn an unpleasant stockout situation into a positive one with the right customer service.

Here’s a cool example from Real Canadian Superstore. A customer decided to use the store’s click-and-collect service by ordering her groceries online and then opting to pick up her purchases at the store.

According to her Instagram post, some of the products she ordered were unavailable, so one of Superstore’s employees called her up and offered substitutes.

The whole experience was smooth and efficient, and the customer was so happy with Real Canadian Superstore’s service, that she raved about them on social media.

Action steps

Have a backup plan for stock-outs – When a customer asks you about a product that’s unavailable, make sure you have a better response than “Sorry, but there’s nothing we can do.” Always be ready to recommend substitutes so you don’t miss out on the sale.

Offer to ship from your store/warehouse – You could also offer a service in which you order an item from another location or channel (i.e. your online store) then ship it the customer for free.

7. The cashier who forges a local connection with shoppers

This particular example isn’t strictly about retail, but it’s still a great example of notable customer service.

I was purchasing a drink from a local cafe, and the cashier behind the counter noticed that I was holding a business card from a nearby eyebrow threading place.

“Oh, you go there too? Aren’t they the best?” she said.

We then had a quick chat about why we love the business and our experiences it with.

It was a brief encounter, but certainly a memorable one. I loved that the cashier established a connection by referencing something local that we both liked.

That effort didn’t take much, but it went a long way as far as customer service goes. Why? Because so few people do it. The majority of cashiers just ring up sales and spout impersonal lines like “How was everything?” or “Have a nice day.”

Don’t be one of them. Make the checkout process as pleasant as you can by making an effort to connect with the customer. Doing so could be just the thing that keeps you top of mind and gets them to come back.

Action steps

Be on the lookout for commonalities – Find a way to connect with customers through things you have in common. Do you have similar tastes? Do you frequent the same local spots? Use those commonalities to start conversations.

You don’t always have to push a sale – In the example above, the cashier and I chatted as she was ringing me up at the counter. I was already a paying customer, but she still made an effort to connect with me. Strive to do something similar in your own store. Don’t just chat up a customer because you want to make money off of them. Do it to build a relationship.

Further Reading

Connecting with customers starts with how you greet them. If you need ideas on how to welcome shoppers in our store, this post offers 20+ examples of retail store greetings you’d want to try.

Learn More

8. The retail worker who knows his regulars

One of the best ways to make retail customers feel special is to demonstrate that you know them — not just by name, but by their shopping habits. 

We can see this in action at a particular 7-Eleven store, where an employee immediately recognized when a customer’s order was amiss. 

According to Nathan Hughes, marketing director at Diggity Marketing, he went by his regular 7-Eleven store to grab a quick meal but his usual order,  Kimchi Fried Rice, wasn’t in-stock. He settled for another product, but was surprised to see that an employee recognized that he didn’t have his usual order. 

“One of the employees noticed it somehow. He came to the table and told me that my usual order would be here soon as they are restocking,” Nathan recalls. 

“I was quite surprised but true to his words, the Fried Rice was restocked and he himself microwaved the meal for me!”

Action steps

Be more observant of the people in your store, particularly if they shop with you often. Get to know their habits and top purchases, and if something seems amiss, see if there’s anything you can do to ensure that your shoppers get the experience possible. 

As mentioned above, a robust customer management system can do wonders here.

9. The sales employee who takes the time to find the perfect fit

Earlier this year, I swung by the Sunglass Hut location in SoHo, as I needed a new pair of sunglasses. The associate manning the store was super friendly and offered to help after noticing that I was unsure of what to buy.

She took the time to find out what I needed and what my preferences were, and then she walked me through the different brands they had. She then hand-picked pairs of sunglasses that best fit the shape of my head, and even brought out an eyewear tray so we could easily compare different products.

It was a great experience and I appreciated the employee’s sincere effort.

Action steps

Work *with* shoppers to find the right product – Exert more effort to help your customers in need. This could mean different things, depending on your store. For example, you could accompany a shopper to the shelf where an item is located instead of just saying “It’s in Aisle 4.” Or, like the associate above, you could bring out different products to help the shopper compare items.

But be sure to read your customers appropriately – To be clear, not every customer needs an associate to show them around the store. Some shoppers want to be left alone, in which case you shouldn’t bother them. But for those customers who do need assistance, do your very best to help them find what they need.

10. The associate who puts her product knowledge to good use

Product knowledge is an essential component of customer service, so you and your staff must be on top of your merchandise and catalog details at all times. This comes in handy when you’re:

• Talking about your bestsellers

• Discussing the features and benefits of various items

• Teaching shoppers how to use a product

Here’s an example that shows an associate doing all three of these things: I was shopping around for dry shampoo, and I decided to take my search offline. As someone who’s never used dry shampoo before, I didn’t want to rely on online product descriptions or reviews; I wanted to touch, feel, and maybe even test products in person.

I decided to visit the Birchbox store in SoHo to see what they had to offer. Birchbox had a great selection, but ultimately, it was the store’s customer service that made my experience stand out.

The associate I worked with was knowledgeable and helpful; she told me which brands she liked best, what their top-sellers were, and she explained the distinctions between different products.

Then when she learned that I’ve never tried dry shampoo before, she recommended I purchase a travel size bottle instead of pushing me to buy a full sized product. She even showed me how to apply the product to my hair. I walked out of that Birchbox store with a product that I was excited to try, and I was reminded of just how powerful in-store customer service can be.

Action steps

Use the “FAB” formula – The “FAB” formula, which stands for “Features, Advantages, and Benefits” helps you and your associates easily remember what each product is all about.

Basically, features are the components or characteristics of a product while its advantages pertain to what the features can do. The benefit, which is the most important part, is what the customer can get out of the product and its features. For best results, see to it that the benefit you pitch to the shopper is unique to them.

For instance, let’s say you’re selling a pair of sunglasses. Features could include the frame size, the material that it’s made out of, or the fact that it’s polarized. The advantages could be the durability of the pair as well as its ability to reduce the glare from certain surfaces. Finally, the benefit could the fact that it helps the customer see better.

Know your top-sellers  – Get familiar with your product trends and bestsellers so you always have handy items to recommend. To make things easier, choose a retail management system that has robust product reporting capabilities. The best retail systems provide you with insights that you can incorporate into your sales, marketing, and customer service efforts.

Vend Tip

Already using Vend? Take advantage of the software’s reporting features, which enable you to create your reports and gain insights into your inventory, customers, sales, and more.

Learn More

11. The retailer offering a sincere apology

Things don’t always go your or your customer’s way, and it’s during times like these that your customer service is really put to test. While the “right” way to deal with unpleasant situations will depend on your circumstances, often you’ll fare a lot better if you apologize and try to compensate for what happened.

DSW offers a great example of the right way to deal with mishaps. According to Mikaela Kornowski, Marketing & PR Executive at OFFPRICE Show, “Lost packages, website glitches, and other unforeseen issues are always going to plague retailers, but excellent customer service in light of those mishaps will be rewarded with loyal shoppers.”

“DSW’s website crashed this fall, leaving many shoppers like myself stranded mid-checkout. The next day I received an apology in my inbox with a note letting me know their flash sale was extended because of the mishap. And guess what? I bought the shoes… and a few more pairs since then!”

Action steps

Have an apology ready – Even if the situation isn’t necessarily your fault, saying sorry that a customer is having difficulties can go a long way.

Make it up to the customer – If there was an error on your end, do your best to own the mistake and make it up to the customer. Is there a way to reverse the error? Can you offer a discount instead?

12. The retailer who makes an effort to upsell and educate customers

Think upselling is sleazy or bad for customer service? Not if you do it right. If you take the time to educate customers before they purchase and tailor your recommendations to their needs, I guarantee that the shopper will leave happy.

Case in point: a while back, I took my toddler shopping at our local shoe store for kids. We encountered a great associate who helped him select and try on different pairs of shoes.

The associate then came up to me and said, “I noticed your son’s feet were a bit sweaty. What types of socks is he using?”

I told him we just used standard cotton socks.

“Cotton isn’t ideal for sweaty feet,” he replied. Do you want me to show you some of the socks we have that can help?”

He proceeded to tell me about the various types of socks they carried, the materials they were made out of, and which ones would work best for my son. I ended up buying a couple of pairs, and I was thrilled with my purchase because it did wonders for my son’s feet.  

Action steps

Train your associates to upsell and cross-sell – Start by encouraging them to pay attention to each customer and determine any potential needs or wants they may have.

In the example above, the associate took note of the fact that my son had sweaty feet, and then made the right call by recommending the right type of socks for him.

Make sure they educate shoppers – Upselling or cross-selling shouldn’t just be about pushing products. See to it that shoppers know the benefits of the products you’re pitching and why they should buy it.

Further Reading

Need more tips on how to upsell and cross-sell? Read this post to learn the sales techniques that can help you and your associates increase basket sizes and transaction values in your retail store.

Learn More

13. The kind hearted janitor who went above and beyond for a guest

Spot a customer in a pickle? Extend compassion and see what you can do to help them out. Not only will you help brighten up the customer’s day, but you’ll likely win them over for life.  

Jeslin Tan, a writer at Good Noise Music, experienced this first-hand at Disney California Adventure Park.

“As someone who has been to many Disneyland parks in different countries, I am familiar with the good hospitality of Disney. However this encounter still warms my heart,” she says. 

Here’s what happened: in 2017, she went on a trip to Disneyland with a friend. It just so happened that she was on her period and was bleeding heavier than usual. 

“I brought a spare sanitary pad but the second one overflowed after a few hours. I went into the restroom alone and it had a sanitary pad vending machine but the machine was not working,” she explains. 

“I started panicking, and then this kind and helpful janitor came into the restroom, I told her what happened and she went out to get the keys to the vending machine, she came back and opened it, gave me a few sanitary pads. I wanted to pay her some money for the sanitary pad but she said don’t worry about it. She even helped me to check my skirt from the back, making sure I was okay before I left. I am so thankful to her and still remember her kindness till this day.”

Action steps

While tools and technology can go a long way in enhancing the customer experience, nothing beats genuine kindness and compassion.

Strive to instill these values in your staff, constantly look for ways to demonstrate them to everyone who walks into your store. 

Final words

Customer service is more than important ever. We’re doing business in an environment where consumers have more choices than ever before. How you treat them is a huge differentiating factor and it can turn indifferent shoppers into raving fans.

Bottom line: make customer service a priority at all times. 

About Francesca Nicasio

Francesca Nicasio is Vend’s Retail Expert and Content Strategist. She writes about trends, tips, and other cool things that enable retailers to increase sales, serve customers better, and be more awesome overall. She’s also the author of Retail Survival of the Fittest, a free eBook to help retailers future-proof their stores. Connect with her on LinkedIn, Twitter, or Google+.